Office Manager

Scott Edwards Architecture is seeking an Office Manager to join our staff.

Scott Edwards Architecture is a collaborative, people-first architecture firm. Headquartered in Portland, Oregon, our award-winning design firm is licensed to practice architecture in Oregon and 20 other states. Our staff is made up of talented, versatile people who enjoy working in an open studio environment that facilitates interaction and creativity. Our working environment is defined by energy, enthusiasm, and collaboration.

This role serves as the operational and client-experience hub of the office overseeing daily office operations, client meeting coordination, and administrative workflow to ensure a professional, organized, and welcoming environment.

The following are the position responsibilities:

Office Operations & Administrative Coordination

  • Oversee daily office workflow and operational needs.

  • Serve as first point of contact for office-related staff questions.

  • Maintain office, kitchen, and restroom supply inventory.

  • Coordinate mail, shipping, courier services, and deliveries.

  • Maintain equipment and small asset check-out tracking.

  • Maintain off-site storage lists and labeling.

  • Maintain internal staff contact information.

  • Support administrative coordination across departments.

  • Assist with general leadership administrative requests as needed.

 Reception & Client Experience

  • Provide professional office presence.

  • Route incoming voicemails; maintain phone tree accuracy in coordination with IT.

  • Welcome clients and guests.

  • Ensure common areas and conference rooms remain organized and presentation-ready.

  • Maintain high standards for first impressions.

  • Prepare conference rooms in advance of client and internal meetings.

  • Coordinate catering and refreshments as needed.

  • Maintain supply stock for meetings (coffee, tea, water, glassware, etc.).

  • Reset and restore meeting spaces after use.

  • Partner with IT to ensure meeting technology readiness.

  • Maintain a consistent client-ready standard across all meeting spaces.

Culture & Office Experience Support

  • Support office events and gatherings in partnership with HR and Marketing.

  • Coordinate logistical execution of office celebrations and morale-building activities.

  • Assist with onboarding logistics (workspace setup, supplies, keys coordination with appropriate department).

  • Contribute to maintaining a positive and collaborative office culture.

Experience and Qualifications

  • Previous experience managing a busy office

  • Proficiency with Microsoft Office

  • Professional, personable demeanor

  • Strong written and verbal communication skills

  • Ability to adapt to changing needs and manage multiple priorities effectively

  • Consistent punctuality and proven dependability

  • Self motivated with strong organizational skills

Please submit a cover letter, resume and sampling of your work for immediate consideration at careers@seallp.com. No phone calls please. We are an equal opportunity employer and recognize the value of a diverse workforce, therefore all qualified individuals will be considered for employment.

 

Scott Edwards Architecture offers a competitive salary and benefit package. Our ‘People First. Design Forward.’ philosophy has resulted in SEA being named one of Oregon’s “100 Best Companies to Work For” by both Oregon Business Magazine and The Oregonian. Learn more about the culture here at SEA.

Randi Haugland